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The parts paperwork your team stopped keying in twice

A vendor's invoice price and the estimating system's list price are two different numbers, and the estimating system never learns the difference on its own. EstVis holds the two side by side per part, tracks custody by QR code from the parts counter to the bodytech who takes it, and pushes a Parts Price Difference back to the estimate only after someone on your team has reviewed it.

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Band
The record that backs the bill
Package
Base + Management

What it costs you today

  1. 01

    An invoice from the parts vendor still gets keyed in by hand at a desk, twice removed from the counter where it was handed over.

  2. 02

    The estimating system's list price and the vendor's actual invoice price rarely match exactly, and the gap – sometimes hundreds of dollars – ships with the file unless somebody checks.

  3. 03

    Nobody has time to shop every part against the aftermarket before ordering, so the cheaper alternative goes unbought more often than it should.

How it works

  1. 01 / Scan

    An invoice becomes a posted record

    Scan an invoice on the Mobile Client and it saves straight to the case folder. Workflow recognizes the imported invoice and helps post it, so most of it never needs manual entry.

  2. 02 / Track

    Every part, color-coded by status

    The parts board runs grey for not-ordered, light green for ordered or expected, and green for received – so anyone can see where a part stands without calling the parts department.

  3. 03 / Flag

    Price gaps and cheaper parts, surfaced automatically

    When a vendor's invoice price beats the estimating system's list price, EstVis monitors the gap and warns your team to adjust it, and can push the Parts Price Difference to the estimating system once someone has reviewed it. On every new estimate, EstVis also checks the aftermarket for a cheaper part and flags it on the case.

(A nice image of the parts board, with each part color-coded from not-ordered through received, will be here soon.)

What you get

Runs on

  • Desktop Server

    Runs on your own hardware, on-premise. Keeps working through an internet outage.

  • Workflow

    The Windows application your team works in all day. Unlimited installs.

  • Mobile Client

    iOS and Android, for the work that happens away from a desk.

What to buy for this

Base + Management – $178/mo billed annually

Parts and invoice management ships in Management, on top of Base. That pairing gets the parts board, the price-difference warnings and the cheaper-parts search all in one place.

Also consider QuickBooks integration syncs invoices and payments bi-directionally, so a scanned invoice doesn't get keyed a second time into your books. Together with the above that is $207/mo billed annually.

See the full pricing breakdown

Questions shops ask

Does EstVis change the price on the estimate when it finds a gap?
No. EstVis monitors the gap between the estimating system's list price and the vendor's invoice and warns your team to make the adjustment. It can push the reviewed Parts Price Difference to the estimating system, but only after someone on your team reviews it.
Do we still have to enter invoice data by hand?
Mostly no. Scan the invoice from the Mobile Client and Workflow recognizes most of the data on its own – you're reviewing a posted record, not typing one from scratch.
How does the cheaper-parts search work?
It runs automatically every time a new estimate is imported. If an aftermarket alternative is available, an icon appears on the part so staff can choose it or leave it.
What does QuickBooks add on top of this?
Bi-directional invoice and payment sync, so what's posted here doesn't get keyed a second time into your books. That's a separate integration, not part of Management itself.

Related reading

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